It is so easy to develop a routine of coming into your office, checking your voice-mail and e-mail, and then having that decide what you should do today. Follow these 5 habits to keep yourself on track and getting things done!
Most Important Tasks First
By focusing on your top 5 most important tasks, you will more easily meet your goals and complete projects on time. An electronic task management system will help prioritize and reshuffle daily tasks as necessary without having to rewrite handwritten task lists. Choose a program that syncs with your phone and is easy for you to use, then it’s less work to adopt this new habit.
Designated Time Blocks for Your Intentional Schedule
Having a daily or weekly time for email, filing, reading, professional development, marketing etc. very important for productivity. Often our days are scheduled according to meetings and deadlines. Create time in your schedule to do reoccurring tasks related to your role. Processing expenses, invoices, or inventory might not be very fun, but they are necessary tasks that need to be done daily, weekly, monthly or as necessary. Once you develop the habit of blocking time off in your schedule to make sure reoccurring tasks get done, it truly is much easier to maintain an intentional schedule.
Delete Unwanted Email Amazingly Fast
One of the fastest, easiest ways to get rid of unwanted email is unroll.me. Go to unroll.me, enter your email and let this free online tool work it’s magic. If you have a business email address, you may need to create a work around by forwarding your email to a gmail account and then running unroll.me. You will love the results!
Save Time by Creating Email Templates
Creating an email template will save you time and ensure that a consistent message is sent each time a certain request comes to your Inbox. Microsoft Outlook allows you to create Templates. After you have composed your email, choose any attachments that are usually sent with this message and then instead of sending the email, go to File Save As and select Outlook Template. Name the template and save various ones for different requests. When you are ready to use one of the templates you have created, go to Drafts, Template to save you time, energy, and effort composing a standard response message.
The Traveling Office
If you use your car as a traveling office, a variety of products are available that can be used to store items in the front seat or trunk so that your supplies don’t fall out or spill over if you are on windy roads or need to come to a sudden stop. A car seat organizer that hangs on the passenger seat allows you to easily reach your most important items stored in all the compartments. This will also swing around to the back of the passenger seat to easily be moved if you have someone sit in the front seat. A cargo trunk organizer can hold groceries as well as samples or supplies that you might need while traveling for business. A portable file box will keep all promotional materials flat and clean. Use the time it takes to fill your gas tank to clean out and reorganize your car.